IconGroup – Workshop Inspection & Job Card (v2.0)

One-page mobile workshop form: NFC vehicle identification, walk-around inspection, automatic mileage maintenance, foreman work record and final foreman check.

Vehicle Details

Scan the vehicle NFC. Confirm the current odometer before checking the vehicle.

Job Type(Required)

Scheduled Service

Repair

Breakdown

Other

Business Entity(Required)

Icon Trans Sdn Bhd

LBS Transport

Plate Number(Required)

Populated from the Vehicle Master List / NFC parameter.

Vehicle Type(Required)

Auto-filled from Vehicle Master List.

Foreman Name(Required)

Inspection / Job Date(Required)

Current Odometer (km)(Required)

Please enter a number greater than or equal to 0.

Confirm or update the latest odometer. Mileage service category is calculated automatically.

Vehicle Walk-Around Inspection

One-page external and safety inspection. Select OK, Not OK or N/A for every item.

Fire extinguisher(Required)

✅ OK

❌ Not OK

➖ N/A

First aid kit(Required)

✅ OK

❌ Not OK

➖ N/A

Safety cone — correct quantity(Required)

✅ OK

❌ Not OK

➖ N/A

Safety jacket(Required)

✅ OK

❌ Not OK

➖ N/A

Safety triangle(Required)

✅ OK

❌ Not OK

➖ N/A

MOT sticker(Required)

✅ OK

❌ Not OK

➖ N/A

Reflective delineator (Bus)(Required)

✅ OK

❌ Not OK

➖ N/A

Torch light(Required)

✅ OK

❌ Not OK

➖ N/A

Tyre condition — Front Left(Required)

✅ OK

❌ Not OK

➖ N/A

Tyre condition — Front Right(Required)

✅ OK

❌ Not OK

➖ N/A

Tyre condition — Rear Left(Required)

✅ OK

❌ Not OK

➖ N/A

Tyre condition — Rear Right(Required)

✅ OK

❌ Not OK

➖ N/A

Wiper — Left(Required)

✅ OK

❌ Not OK

➖ N/A

Wiper — Right(Required)

✅ OK

❌ Not OK

➖ N/A

Front light — Left(Required)

✅ OK

❌ Not OK

➖ N/A

Front light — Right(Required)

✅ OK

❌ Not OK

➖ N/A

Rear light — Left(Required)

✅ OK

❌ Not OK

➖ N/A

Rear light — Right(Required)

✅ OK

❌ Not OK

➖ N/A

Reverse light — Left(Required)

✅ OK

❌ Not OK

➖ N/A

Reverse light — Right(Required)

✅ OK

❌ Not OK

➖ N/A

Signal light — Left(Required)

✅ OK

❌ Not OK

➖ N/A

Signal light — Right(Required)

✅ OK

❌ Not OK

➖ N/A

Brake light — Left(Required)

✅ OK

❌ Not OK

➖ N/A

Brake light — Right(Required)

✅ OK

❌ Not OK

➖ N/A

Side mirror — Left(Required)

✅ OK

❌ Not OK

➖ N/A

Side mirror — Right(Required)

✅ OK

❌ Not OK

➖ N/A

Horn(Required)

✅ OK

❌ Not OK

➖ N/A

Emergency door(Required)

✅ OK

❌ Not OK

➖ N/A

Brake operation(Required)

✅ OK

❌ Not OK

➖ N/A

Front sliding door(Required)

✅ OK

❌ Not OK

➖ N/A

Air-conditioning(Required)

✅ OK

❌ Not OK

➖ N/A

Seat condition(Required)

✅ OK

❌ Not OK

➖ N/A

Overall cleanliness(Required)

✅ OK

❌ Not OK

➖ N/A

Oil / fluid leakage(Required)

✅ OK

❌ Not OK

➖ N/A

Dash camera(Required)

✅ OK

❌ Not OK

➖ N/A

Walk-Around Result(Required)

✅ Passed

⚠️ Passed with defect

❌ Do not operate

Walk-Around Defects / Remarks

Record every Not OK item and its location.

Walk-Around Photos

Drop files here or

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 64 MB, Max. files: 5.

Upload defect or vehicle-condition photos when needed.

Automatic Mileage Maintenance

The mileage category is calculated from Current Odometer. The foreman does not choose the category.

Mileage Category — Automatic(Required)

Automatically calculated; hidden from the foreman.

Inspect — Timing belt(Required)

✅ OK

❌ Problem

➖ N/A

Replace — Engine oil and oil filter(Required)

✅ Replaced

❌ Not replaced

➖ N/A

Inspect — Engine coolant, radiator and hoses(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Exhaust system(Required)

✅ OK

❌ Problem

➖ N/A

Replace — Spark plug(Required)

✅ Replaced

❌ Not replaced

➖ N/A

Inspect — Battery condition / acid level(Required)

✅ OK

❌ Problem

➖ N/A

Replace — Fuel filter(Required)

✅ Replaced

❌ Not replaced

➖ N/A

Replace — Air filter(Required)

✅ Replaced

❌ Not replaced

➖ N/A

Inspect — Fuel tank cover, fuel tube and joints(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Positive crankcase ventilation valve and hoses(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Charcoal canister (petrol engine)(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Turbo charger(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Brake pedal and parking brake(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Brake lining and brake drum(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Brake pad and brake disc(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Brake fluid(Required)

✅ OK

❌ Problem

➖ N/A

Replace — Brake fluid(Required)

✅ Replaced

❌ Not replaced

➖ N/A

Inspect — Clutch fluid(Required)

✅ OK

❌ Problem

➖ N/A

Replace — Clutch fluid(Required)

✅ Replaced

❌ Not replaced

➖ N/A

Inspect — Brake pipe and tube(Required)

✅ OK

❌ Problem

➖ N/A

Tighten — Transmission shaft bolt(Required)

✅ Tightened

❌ Problem

➖ N/A

Inspect — Transmission shaft bolt(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Spherical connection and dust cap(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Differential oil(Required)

✅ OK

❌ Problem

➖ N/A

Replace — Differential oil(Required)

✅ Replaced

❌ Not replaced

➖ N/A

Inspect — Manual transmission oil(Required)

✅ OK

❌ Problem

➖ N/A

Replace — Manual transmission oil(Required)

✅ Replaced

❌ Not replaced

➖ N/A

Inspect — Front and rear suspension(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Tyre and inflation pressure(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — Lights, horn, wipers and washer(Required)

✅ OK

❌ Problem

➖ N/A

Inspect — A/C filter(Required)

✅ OK

❌ Problem

➖ N/A

Replace — A/C / cooler coolant(Required)

✅ Replaced

❌ Not replaced

➖ N/A

Maintenance Problems / Remarks

Describe only items marked Problem.

Foreman Work Record

For foreman use only. Admin does not complete this section.

Problem Found / Diagnosis(Required)

Repair / Service Work Performed(Required)

Parts Replaced / Used

Part / Item

Quantity

Action

Additional Work / Remarks

Before / After Photos

Drop files here or

Accepted file types: jpg, jpeg, png, pdf, Max. file size: 64 MB, Max. files: 5.

Final Odometer (km)(Required)

Please enter a number greater than or equal to 0.

Automatically copied from Current Odometer; edit only if the reading changes.

Service Interval (Months)(Required)

Automatic: Car/Bus = 3 months, Van = 2 months. You may switch between 2 and 3 manually.

Next Service Date

Next Service Odometer (km)

Please enter a number greater than or equal to 0.

Automatically calculated as the next 10,000 km milestone.

Final Foreman Check

No separate QC person. The foreman confirms the completed work and vehicle condition.

Repair / Service Completed?(Required)

Yes

Vehicle Tested?(Required)

Yes

N/A

Vehicle Safe to Operate?(Required)

Yes

Follow-Up Required?(Required)

Yes

Final Remarks

Final Status(Required)

✅ Completed — Safe to operate

⚠️ Completed — Follow-up required

❌ Not completed — Do not operate

Completion Date(Required)

Foreman Confirmation(Required)

I confirm the inspection and work record are complete